February 3, 2012

HR Fact Friday: HR Metrics and Turnover

Filed under: General HR Buzz — Paul @ 6:00 am

In considering what new and interesting HR facts to share each Friday sometimes I am rewarded by looking no further than my own front door. HRN researches, writes and distributes a new HR industry white paper each month. This month’s white paper titled, “HR Metrics and Turnover: What to Measure and How to Evaluate” is especially interesting and in my opinion a must read for all HR professionals. Below is a brief summary of the document:

Metrics may be referred to as the language of business. As we (HR professionals) strive to be part of the C-Suite, we have been told we need to bring “value” to the table. One way to do that is by effectively using HR metrics. Turnover is close to the heart of many companies and CEOs. When this topic is brought up, many questions arise. What’s your average turnover? Do you know how much it costs to replace an existing employee? How do you know if you make a good hiring decision or not? Recent surveys tell us that once the economy improves, we may need to brace ourselves for turnover in our companies. So what can we do? How can we use metrics to assist us?

 If you would like to read and download the complete white paper simply follow this link.

If you find this content interesting and would like to receive similar high quality and succinct HR industry content each month please sign up here. It’s free and easy.

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February 1, 2012

FLSA Question of the Week – How Do We Handle Travel Time?

Filed under: Compensation,Compliance,FLSA,General HR Buzz,Salaries & Pay — Joyce @ 9:22 am

With the increased focus on Wage and Hour issues by the Department of Labor, I thought it might be helpful to post a few blogs regarding common FLSA questions.  Today’s question regards travel time, which is one of those areas that seems to pop up every now and then.

How do we handle travel time?

Under the Fair Labor Standards Act (FLSA) determining whether travel time is considered “hours worked” (and nonexempt employees must be paid) is often confusing and may depend upon the type of travel involved.

Ordinary Home to Work Travel. Normal travel from home to work is not work time, whether an employee works at a fixed site or at different job sites.

Special Home to Work Assignments. Travel in which an employee who regularly works at a fixed location is given a special assignment to work at a different location is not ordinary work travel. Such travel is considered work time. However, the employee’s normal home to work travel time may be deducted from the work time, as she would have had to go to work anyway.

Daily Work Travel. Time spent traveling as part of an employee’s principal job activities, such as from job site to job site during the work day is considered “hours worked.”

Overnight Travel. Travel away from home is work time when it cuts across the employee’s workday. Travel on non-working days is also considered “hours worked” if it occurs during normal working hours. For example, if an employee normally works from 9:00 a.m. to 5:00 p.m. on Monday through Friday, the travel time during these hours is also considered work time on Saturday and Sunday.

Travel during non-work hours is not considered “hours worked” unless the employee is actually performing work while traveling. Time spent in travel away from home outside of normal working hours as an airplane, train, bus, or car passenger is not work time. However, an employee who drives a car, bus, or other means of transportation, or an employee required to assist her is considered to be working.

Remember that many states also address wage and hour issues and may impose stricter requirements beyond the FLSA.

If you have any specific FLSA questions you would like answered, please let us know by commenting on this blog.

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January 30, 2012

W-2 Changes for 2012 – Prepare Now!

We heard it was going to happen and now it is just around the corner.  What am I referring to?  The requirement as part of the Patient Protection and Affordable Care Act (PPACA) which mandates employers must report on employess’ W-2 forms the cost of their group health insurance coverage.  This information must be furnished on 2012 W-2 forms, which generally must be provided to employees by the end of January 2013.

Although this is a year away, some of the calculations may be time consuming so it is advised to begin capturing this data now in order to be prepared when January 2013 rolls around.  The new reporting requirement applies to employers that file 250 or more W-2s.  The reported amount should reflect the aggregate cost of all reportable benefits that the employee received under all group health plans that the employees’ participated in during all or part of the 2012 plan year.   What does this include?  Some examples are:

  • Major medical benefits
  • Integrated vision plan coverage
  • Executive physicals

For more specific information, please go to the IRS’s website and review  Notice 2012-9.

 

 

 

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January 27, 2012

HR Fact Friday: FLSA Companionship Exemption To Be Narrowed?

Filed under: Compliance,Employment Law,FLSA,General HR Buzz — Paul @ 6:00 am

For many years, the DOL has recognized an exemption from the Fair Labor Standards Act (FLSA) for persons employed as domestic companions. The exemption excluded many home care and personal assistance workers, who provided companionship services for the sick and elderly at home, from FLSA’s overtime and minimum wage requirements. A detailed DOL discussion of the existing exemption can be found here: http://www.dol.gov/whd/regs/compliance/whdfs25.pdf. DOL is proposing the change this exemption. Here is DOL’s own summary of its proposed changes: “The Department is proposing to revise the regulations to accomplish two important purposes. First, the Department seeks to more clearly define the tasks that may be performed by an exempt companion. Second, the proposed regulations would limit the companionship exemption to companions employed only by the family or household using the services. Third party employers, such as health care staffing agencies, could not claim the exemption, even if the employee is jointly employed by the third party and the family or household.” A more detailed summary of the proposed DOL changes can be found here: http://www.dol.gov/whd/flsa/whdfs-NPRM-companionship.htm.

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January 26, 2012

Company Leaders’ Personal Style

Filed under: General HR Buzz — Olivia @ 12:25 pm

I’m sure there was someone who said “Behave your way to success,” long before Dr. Phil ever did, but whoever that was, my tired brain (and Google) can’t seem to find it right now.  In any case, it is good advice for all sorts of applications.  I have wondered how certain people rise to the top in an organization and why others don’t.  What qualities make that person a good leader?  But, I’m not going to explore anything that lofty today. (I said I was tired, remember?)

What really keeps me up at night is not how to develop myself as a leader, but wondering what kind of car I’ll drive when I’m the boss.  (I’m kidding.)  But, it provides a nice segue into sharing the results of a recent Careerbuilder.com survey.  The survey was conducted in August of last year, and included responses from more than 550 individuals in senior leadership positions.

What they wear – Tired of that suit you wear every day?  Survey respondents showed it’s good to be the boss: more than 60% identified business casual as their uniform of choice.  A little fewer than 20% said they wear jeans or shorts.  The business suit came in at last place.  Men in senior leadership positions prefer navy blue, and women have a much higher tendency to wear black.

What they drive – More of those surveyed – 27% – said they drive SUVs to work.  In case you think most bosses are like Bill Lumbergh and drive a Porsche to work, only 8% drive sports cars or convertibles.

What they drink – When they were asked what they drink at happy hours or company parties, one-third of respondents said they don’t drink alcohol at all at those events.  For women who do imbibe at the company party, one-third said wine is their preferred drink, while a quarter of men said beer or wine was their choice.

What they eat – If you think most of the big bosses are heading out for two-hour lunches at the nicest restaurants, think again.  More than half of women (57%) and 36% of men said they typically brown bag it.  Nearly one-quarter of respondents said they normally don’t have lunch at all.

I’ll leave you with one of those interesting facts you can share at your next party: three in ten senior management leaders reported they part their hair to the right.

Source: Careerbuilder.com “Emulating the Big Cheese”

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January 25, 2012

HR Metrics: You Have the Numbers – Now What?

Filed under: General HR Buzz — Joyce @ 5:07 pm

Congratulations!  You’ve identified some HR Metrics you want to capture, taken the measurements and have the results.  In fact, you probably have a nice graph put together to present to your Manager with color-coded columns and assorted data points.  Things are looking good – you finally have something, ie., data, to prove to Management that HR does add value.

But that is only the beginning. HR metrics without careful evaluation are just that – metrics.  I like to think of the next step of the process as an HR metrics Opportunity.  This is when the data can produce useful knowledge and predict trends in the workplace.

HR metrics can be used in benchmarking activities and results, assess compliance, predict performance – good and bad, assess internal controls and risk management performance, and used to improve performance.  HR metrics fail when wrong or limited-value metrics are used, the goal is not clear, risks are not considered, or if there is poor communication with the end user.

Examples of evaluating turnover metrics could include the following:

  • Calculation of metric based on voluntary / involuntary turnover
  • Breakdown by length of service and time on job
  • Breakdown by department
  • Breakdown by manager
  • Breakdown by performance rating

By drilling down the metric to specific pieces, underlying issues causing turnover may be exposed such as needs for management training, improvement in onboarding processes, or not hiring the right fit for the job.

It is the qualitative pieces of metrics that provide the opportunity to bring value to the table.  For more information on this topic, please stay tuned for upcoming blogs and check out our next whitepaper.

 

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January 23, 2012

Wellness Programs = Saving Money (?!)

Filed under: Benefits,General HR Buzz,Total Rewards,Work/Life Balance — Joyce @ 10:45 am

It seems that health and wellness have been the focus of my blogs this month.  The reason is twofold:  1) it is the “time of the year” when I try to refocus my personal wellness goals; 2) it seems to be the topic of conversation in many of the articles and email newsletters I receive.

An article published by BNA caught my attention with this title:  “Wellness Programs Are Saving Employers Money, Officials Say.”  Having been on the “other side” of HR, I believe I have heard most every argument against wellness programs, generally focusing on the cost aspect as it is difficult to determine the actual ROI of wellness programs.

The article goes on to say that during a Capitol Hill briefing on November 30, Mary Grealy, president of the Healthcare Leadership Council (HLC) stated that programs aimed at keeping workers healthy are saving employers more money than they cost.   She stated that companies that have adopted wellness programs have reduced absenteeism, medical claims, and workers’ compensation expenses.  When wellness programs are expanded to cover larger populations or target particular communities or workforces, the positive outcomes will only increase.

The piece that makes this article most intriguing is that this isn’t just based on her own personal opinion.  It is based on a report that was released at the briefing, HLC Wellness Compendium:  Successful Private Sector Wellness and Prevention Initiatives, which outlines employer programs that have been successful in keeping employees healthy and lowering companies’ overall health costs.    We are now benefiting from wellness programs that have been in place for 5 to 10 years or longer, so viable data can now be measured.

When 7 out of 10 deaths in the United States are attributable to chronic diseases and $.75 of every $1.00 is spent on health care to treat these diseases, it seems like there is no other option than to implement a wellness program.  What is your company doing to address wellness?  Please share…I’d like to hear your success stories!

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January 18, 2012

Turnover: HR Metrics – How and What to Measure

Filed under: General HR Buzz,Hiring & Jobs,Performance Management — Tags: , — Joyce @ 4:52 pm

It seems that January is the time for measurements, especially if you are like many of us who begin an exercise regimen in hopes of reducing our waistline measurement (my personal goal), or perhaps increasing our bicep measurement (if you are like my 16-year old son).  The world of HR is no different.  We often begin the year by defining our goals and objectives.  The last few years, there has been increased focus on measuring the value of HR.  Is HR merely overhead, or can our goals and objectives be measured and considered an integral piece providing input to the strategic direction of our organization?

I like to think the latter is true.  Although many of the processes and services we deliver are difficult to measure, I believe there are many areas that can be evaluated and assigned a quantitative value.  That is true in the area of turnover.  As our 1st quarter HR theme is turnover, we will be looking at it from various perspectives, building on what Olivia posted earlier this month relating to the costs and consequences of turnover.

HR metrics should be looked at as opportunities to provide valuable decision making data, assess internal controls, and improve performance.  However, metrics should be looked at as more than data.  The real value arrives when we can take the quantitative data and look at it from a qualitative perspective.   A simple way to look at the difference is as follows:

  • Quantitative – measures how much there is and usable for simple factors; should be compared to a “standard”
  • Qualitative – tells you what you are measuring and is reflective of actual workplace behavior

Olivia’s blog provided a calculation for turnover rate, which is an example of a quantitative metric:

  •  Dividing the number of terminations by the total employee census

The qualitative metric regarding turnover would take this data and complete the following assessment:

  •  Look at who left and why, digging into additional information such as what departments/managers had turnover, was it new hires or long-term employees, etc.

What are some other HR metrics that one might want to include when assessing turnover?  We will be expanding on this topic in our monthly whitepaper.  I believe you will be surprised at some of the new metrics that are emerging in the area of HR.  I hope you already receive our whitepapers, or if not you can sign up by clicking here.   Remember they are free (which results in a quantitative metric of $0)!

 

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January 11, 2012

A Holiday Already? For 3 of 10 Employers, That Is the Case!

Filed under: General HR Buzz — Joyce @ 12:09 pm

With Christmas already a distant memory, many employees are probably ready for another holiday.  Well, you are in luck if you work for 31% of the employers who observe Martin Luther King Day, which is Monday, January 16.  Organizations with a union presence are more likely to observe the holiday, along with federal employers.

In case you are wondering when Martin Luther King Day became an official holiday, keep reading for a little history refresher.  Martin Luther King is best known for his nonviolent activism in the civil rights movement, which successfully protested racial discrimination in federal and state law.   Following his assassination in 1968, a campaign began for a federal holiday in King’s honor.  It wasn’t until 1983, however, when it was signed into law by Ronald Reagan, and first observed on January 20, 1996.  At first, some states resisted observing the holiday as such and even used alternate names or combined it with other holidays.  In 2000, it was officially observed in all 50 states on the 3rd Monday in January.

It may be said that Martin Luther King brought to light many issues which resulted in changes in HR laws regarding discrimination and diversity.  Whether or not your company observes the day as a paid holiday, it’s a great time to reflect and remember some of the quotes from Martin Luther King.

“I have a dream that one day this nation will rise up and live out the true meaning of its creed: “We hold these truths to be self-evident: that all men are created equal.”

From the “I Have a Dream” speech, Aug. 28, 1963

“We will have to repent in this generation not merely for the hateful words and actions of the bad people but for the appalling silence of the good people.”

From “Letter from Birmingham Jail,” April 16, 1963

“From the prodigious hilltops of New Hampshire, let freedom ring. From the mighty mountains of New York, let freedom ring. From the heightening Alleghenies of Pennsylvania, let freedom ring. But not only that: Let freedom ring from every hill and molehill of Mississippi.”

From the “I Have a Dream” speech, Aug. 28, 1963

“Shallow understanding from people of good will is more frustrating than absolute misunderstanding from people of ill will.”

From “Letter from Birmingham Jail,” April 16, 1963

 Source:  Bloomberg BNA’s Survey of Holiday Practices

 

 

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January 10, 2012

Word Choice Makes or Breaks the Customer Experience

Filed under: General HR Buzz,Management Practices — Tags: — Olivia @ 6:30 am

If you have ever had contact with another human, chances are good that you’ve been on the giving or receiving end of customer service. Years ago, when I was a customer service representative in a financial institution, my supervisor introduced us to the “Pickle Principle.” If you’re not familiar, here’s a rundown of the story: Bob Farrell (owner of Farrell’s Ice Cream stores in the 60s-70s) received a letter from an unhappy customer. The customer always asked for (and received) one extra pickle slice on his cheeseburger – 2-3 times a week for years. On the day in question, he made his usual request and the waitress told him she could bring a side of pickles for an extra charge. After consulting with the manager, she told him she could sell a single pickle slice for a nickel.

Of course, this story is much bigger than the pickle slice. Mr. Farrell coined the phrase “Give ‘em the pickle!” as a way to say “Find a way to give customers what they want.” I can still hear these words whenever I have the opportunity to work with a client. Unfortunately, we have all had an experience that equals or exceeds the aforementioned pickle problem.

I came across a blog by Michael Hess on MoneyWatch that promised to give me the six best words in customer service. He made a great point about the ultimate goal of the customer service experience:

“The goal, of course, is to make the customer as happy as possible with the service experience, even if the outcome isn’t exactly as she had hoped for. It is, in fact, possible for a customer to have a positive feeling about a company even if she doesn’t get what she wants. And that is where words make a big difference.”

Among Michael’s tips include: using active words (“I will…” vs. “I can…”); getting in touch with genuine compassion and empathy for the customer; maintaining a cheerful and natural manner in speaking to customers.

I believe this is all great advice. All of these tactics only work if the individual is genuine and not forced, in their interaction with the customer. As customers, we have had enough negative experiences that our expectations are often low. Positive words can make a huge difference in your interaction with a customer. For example, “Let me get back to you on that,” vs. “I am happy to help. I will research this issue and call you back by 3:00 p.m. this afternoon.” Which would make you feel better about the interaction?
For more, including the six words to improve your customer experiences, read the blog here.

More about the Pickle Principle here.

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